Academic Policies and Requirements

Academic Policies and Requirements

At POLY Languages Institute, we are committed to helping students make consistent academic progress. These policies ensure that all students—especially F-1 visa holders—understand the expectations for academic standing, level progression, and program completion.

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Academic Progress and Completion

Courses are designed to be completed within one 4-week term. Students may advance to the next level after successfully meeting the academic requirements defined in each course syllabus.

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Minimum Grade Point Average (GPA)

A minimum cumulative GPA of 2.0 is required. Students falling below this threshold will be placed on academic probation. If a student on probation fails to achieve a term GPA of 2.0 or higher in the following term, the student may be suspended for up to two terms.

For F-1 visa holders, failure to meet academic requirements may result in termination from SEVIS for “poor academic performance.”

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Grading Policy

Student performance is evaluated through observable outcomes measured by assignments, quizzes, and tests. Final course grades are based solely on the total weighted scores from required assessments. Specific grading components and weights may vary by course and are defined in the course syllabus.

Grade Conversion Table

Symbol	Point Value	Percentage	Definition
A	4.0 (3.5–4.0)	90–100%	Excellent
B	3.0 (3.0–3.4)	80–89%	Good
C	2.0 (2.0–2.9)	70–79%	Satisfactory
D	1.0 (1.0–1.9)	60–69%	Unsatisfactory
F	0.0 (0–0.9)	0–59%	Failing
W	N/A	N/A	Withdrawal

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Maximum Course Repeats

Students may generally repeat a course only once. However, exceptions are made for the following:

• Level 1 (true beginners): may repeat up to two times to allow additional time for building a strong foundation.
• Level 6: may repeat up to two times to strengthen advanced English skills before completing the program or pursuing higher education.
• TOEFL Preparation: may repeat up to two times to improve test performance or to allow additional time to reach higher-education requirements.

Once a student has successfully completed a higher level, they may not enroll in a lower level. Skipping a level is only permitted with a written recommendation from the current instructor and approval from academic administration. All students must demonstrate normal academic progress.

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Skipping Levels

A student may skip a level if they:

• Submit a qualifying TOEFL iBT or equivalent test score, or
• Earn an A grade in the current course with a recommendation letter from the teacher.

All level-skipping decisions require administrative approval.

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Assessment Integrity

All testing must follow the official school exam protocols. Cheating, plagiarism, or other forms of academic dishonesty may result in exam failure, course failure, or disciplinary action.

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